Mastering Assertive Communication: The Key to Workplace Success - [website] Email Print
Published: 26th of Jan 2024 by: Shona Beukes

In the fast-paced world of business, effective communication is the cornerstone of success. While we often hear about the importance of being a good communicator, the concept of assertive communication deserves a spotlight of its own.

So, let's delve into the essence of assertiveness, what it is, what it isn't, and why it is a crucial skill for thriving in the modern workplace.

What is Assertiveness?

Assertiveness is more than just speaking up or expressing your thoughts; it's a nuanced skill that involves confidently and respectfully stating your needs, wants, and opinions while considering the rights and perspectives of others. Picture it as the sweet spot between being too passive and overly aggressive - it's the art of finding that balance.

What Assertiveness is NOT

Before we explore the positive aspects of assertive communication, let's debunk some myths. Being assertive is not synonymous with being aggressive. It's not about dominating conversations, imposing your views on others, or steamrolling over opposing opinions. Assertiveness is also distinct from passivity - it's not about being a pushover or avoiding conflicts at all costs.

Why Do We Need Assertive Communication in the Workplace?

Effective Collaboration:

Assertive communication fosters an environment where team members feel comfortable sharing their thoughts and ideas. It encourages collaboration, leading to innovative solutions and a more engaged workforce.

Conflict Resolution:

Conflicts are inevitable in any workplace, but how we handle them can make all the difference. Assertive communicators are adept at addressing conflicts constructively, focusing on the issue at hand rather than assigning blame.

Building Trust and Respect:

Being assertive conveys confidence and authenticity, earning the trust and respect of colleagues. It shows that you value your own opinions and needs while acknowledging the same for others.

Enhanced Decision-Making:

Assertive individuals actively contribute to discussions, ensuring their perspectives are considered. This leads to well-rounded decision-making processes that take into account a diverse range of ideas.

Stress Reduction:

Passive communication often leads to unspoken frustrations and unmet needs, while aggressive communication can create unnecessary tension. Assertive communication, on the other hand, reduces stress by fostering open and honest dialogue.

Personal Empowerment:

Mastering assertive communication is empowering. It helps individuals take control of their professional lives, advocate for themselves, and navigate the complexities of the workplace with confidence.

How to Develop Assertive Communication Skills:

Self-awareness:

Understand your own needs, values, and boundaries. This self-awareness forms the foundation for assertive communication.

Use "I" Statements:

Frame your thoughts using "I" statements to express your feelings and opinions without sounding accusatory. For example, say "I feel that..." instead of "You always..."

Practice Saying NO:

Being able to say "no" in any situation you feel uncomfortable in takes practice. Start by practising in situations that are easier or less emotionally charged. These could include saying no to going out with a friend or saying no to a partner or your children. Once you are comfortable with saying no in "easy" situations, move on to practice saying no in more difficult situations

Pay Attention to Your Body Language:

Only about 10% of our communication is verbal? The rest is all about our body language and tone of voice. How you say something (your tone of voice) has a bigger impact on the other person than what you say... Let's look at some examples:
• The way you come across to other people in your body can determine whether they take you seriously or not, regardless of what you are saying to them. For example, if you say to someone "I really don't like the way you're speaking to me" while smiling at them, they probably aren't going to take what you have to say very seriously.

Similarly, if you tell your boss that you are unable to work late due to family commitments, but look down and avoid eye contact, she/he will find it much easier to contradict you than if you were standing upright and looking her/him in the eye.

• Using assertive body language can also make you FEEL more assertive, like good posture, a firm handshake, good eye contact. The flip side of the coin is how things like drumming your fingers can signal impatience or boredom, arms crossed can signal defensiveness and poor eye contact can imply insecurity or disinterest...

In conclusion, assertive communication is a vital soft skill that can propel individuals and teams towards success in the workplace. By cultivating this skill, we not only contribute to a healthier work environment but also empower ourselves to navigate the professional landscape with confidence and authenticity. So, let's embrace assertiveness, together!

At Staff Training we offer an amazing 1 day Assertiveness workshop, or if you prefer to learn at your own pace and in your own time - check out our self-study online course.

"Assertiveness is not about making demands; it's about confidently expressing your needs and beliefs while respecting the rights of others." - Dr. Robert Alberti

Staff Training is a South African soft skills training provider with more than 80 workshops on offer.

Email us at info@StaffTraining.co.za for more info or give us a call at 0861 996 660

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